When you’re managing spreadsheets, even a relatively small amount of data can become difficult to manage pretty quickly. But tools like Google Sheets have many functions that help you work with data more efficiently.

A common challenge is figuring out how many instances you have of specific values within a large spreadsheet. That’s where the SumIf function in Google Sheets comes into play. Using this function, you can add up numbers in a spreadsheet based on certain conditions.

Using a SumIf function in Google Sheets effectively can take some practice, especially in more complex situations. So here are step-by-step instructions and examples of using SumIf in Google Sheets to help you on your way.

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## What does SumIf do in Google Sheets?

The syntax of the SumIf function in Google Sheets is as follows:

=SUMIF(range, criteria, [sum_range])

**Range:**The range of cells that you want to evaluate.**Criteria**: The criteria that you want to use to determine which cells to sum up.**Sum_range:**The range of cells that you want to sum up. If this argument is not provided, the cells in the range argument will be used.

Let’s say you have a column of sales data, and you want to sum up a particular person’s sales. You could use the SumIf function.

You would specify the range of cells that contain the sales data, the criteria that specify which salesperson’s sales you want to sum up, and the sum range (which, in this case, would be the same as the range argument).

The function would then calculate the sum of all the sales that match your specified criteria.

## The Benefits of Using SumIf in Google Sheets

## How to Use SumIf in Google Sheets

- Open a new or existing Google Sheets document.
- Enter your data into the worksheet. For example, you might have a list of sales transactions with columns for date, product, quantity, and price.
- Decide what criteria you want to use to sum up your data. For example, you might want to sum up the sales for a particular product or for a specific date range.
- Click on the cell where you want to display the sum of your data.
- Type “=SUMIF(” into the cell. This will start the SUMIF formula.
- Select the range of cells that you want to search for the criteria. For example, if you want to sum up the sales for a particular product, you would select the column that contains the product names.
- Type a comma “,” after the range of cells.
- Enter the criteria that you want to use for summing up the data. For example, if you want to sum up the sales for a product named “Boots”, you would enter “Boots” in quotation marks.
- Type another comma “,” after the criteria.
- Select the range of cells that contains the values that you want to sum up. For example, to sum up the sales for the “Boots” product, you would select the column that contains the sales values.

“=SUMIF(B2:B11,”Boots”,C2:C11&A2:A11,”>=1/1/23″)”

## SumIf in Google Sheets Example

- Select the cell where you want the final value to appear and begin your SumIf formula. First, select the data in Column C (“Job Titles”), as this is the range you want to evaluate.
- In this case, we’re trying to find out how many Occupational Therapists are on the payroll. So, “Occupational Therapist” has been entered into the formula as the criteria.
- Next, we need to tell the function the range of cells you want to sum up based on the criteria. We want to know about the salaries of occupational therapists, which means selecting the data under Column B (“Annual Salary”).
- When the Enter key is hit after closing the formula with “)”, we can see that the company spends $622,435 annually on salaries for Occupational Therapists.

## Best Practices for Using SumIf

### Use descriptive criteria.

Using descriptive criteria can help make your formula more readable and understandable.

### Use cell references.

### Check your ranges.

### Use the correct syntax.

### Test your formula.

### Use other functions for more complex criteria.

For example, you can use SUMIFS to sum sales data for a particular region and time period.